Finance Associate - CapDel Project, Algiers, Algeria (G-6) UNDP Arab States Closing date: Sunday, 5 February 2017 Added: 22 January 2017

Finance Associate - CapDel Project, Algiers, Algeria (G-6)
UNDP Arab States
Closing date: Sunday, 5 February 2017

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Background
	Under the guidance and supervision of the Operations Manager and Project Manager, the Finance Associate ensures effective execution of financial services and processes of the project CapDel (ID 00094695) and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office and with UNDP HQs staff for resolving finance-related issues and information exchange.
	Duties and Responsibilities
	Summary of Key Functions: Implementation of operational and financial management strategies; Administration of budgets and cost-recovery system; Accounting. Finance and administrative support; Project cash management; Facilitation of knowledge building and knowledge sharing 1.  Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results: Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework; Project CapDel (ID 00094695) finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management; Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management; Preparation of cost sharing and trust fund agreements, follow up on contributions within the project CapDel (ID 00094695) resource mobilization efforts. 2.  Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results: Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects; Presentation of researched information for planning and status of financial resources of the project CapDel (ID 00094695); Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets); Timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery. 3.  Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results: Proper control of the supporting documents for payments and financial reports for the project CapDel (ID 00094695); preparation of all types of voucher; Proper receipting of goods, services, and establishment of accruals; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed; Timely accounts closure; Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required; Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items; Preparation of vouchers and PO vouchers for the project CapDel (ID 00094695). 4.   Ensures proper project CapDel (ID 00094695) cash management functioning focusing on achievement of the following results: Alternate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application; Alternate for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions; Timely and accurate preparation of bank reconciliations; Alternate for timely preparation of monthly cashflow forecast for use by Operations Manager/ Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirement.   5.   Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization of trainings for the operations/ projects staff on Finance; Synthesis of lessons learnt and best practices in financial management; Sound contributions to knowledge networks and communities of practice. Impact of Results: The key results have an impact on the overall execution of the project CapDel (ID 00094695) financial services and success in implementation of operational strategies.  Accurate analysis and presentation of financial information ensures proper financial processes of the project CapDel (ID 00094695).
	Competencies
	Functional Competencies:             Building Partnerships Level 1.1: Maintaining information and databases Tracks and reports on mobilized resources Promoting Organizational Learning And Knowledge Sharing Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things Identifies and communicates opportunities to promote learning and knowledge sharing Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position; Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting); Strives to keep job knowledge up-to-date through self-directed study and other means of learning; Demonstrates good knowledge of information technology and applies it in work assignments. Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change Documents ‘best practices’ in organizational change and development within and outside the UN system; Demonstrates ability to identify problems and proposes solutions. Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems Uses information/databases/other management systems; Makes recommendations related to work procedures and implementation of management systems. Client Orientation Level 1.1:  Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion; Organizes and prioritizes work schedule to meet client needs and deadlines; Responds to client needs promptly. Promoting Accountability and Results-Based Management Level 1.1:  Gathering and disseminating information Maintains databases Core Competencies: Demonstrate corporate knowledge and sound judgment; Self-development, initiative-taking; Acting as a team player and facilitating team work; Facilitating and encouraging open communication in the team, communicating effectively; Creating synergies through self-control; Managing conflict; Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member; Informed and transparent decision making.
	Required Skills and Experience
	Education : Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration is desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. UNDP Accountancy & Finance Test required Experience : 6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials is desirable. Knowledge of IPSAS and/or IFRS  required. Language : Fluency in French and Arabic. English is desirable.