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UN VOLUNTEER DESCRIPTION OF ASSIGNMENT
Preamble:
The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.
Organizational Context/Project:
A United Nations Development Programme (UNDP) unit has been established to support the institutionalization of the Office of the Minister of State for Women Affairs (OMSWA). The unit will also ensure sustainability of its work by transferring knowledge and capacities to the administration. In particular, this project will achieve three specific outputs as follows:
- Output 1: An action plan and three-year implementation strategy for mainstreaming gender equality at national level developed;
- Output 2: Institutional and technical structural capacities for the OMSWA established; and
- Output 3: Support to the OMSWA to coordinate and implement quick-win projects provided.
The unit will support the OMSWA and the Lebanese Government through the subsequent phases of preparation, implementation and monitoring of the reform plan and follow-up on specific project development and implementation, based on a team of technical expert.
The project will be implemented over a three-year period.
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Duties and Responsibilities
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Under the direct supervision of the Minister of State for Women Affairs and the overall guidance of the Project Manager, the UN Volunteer will undertake the following tasks:
- Liaising with UNDP CO on all financial and administrative issues, including procurement, and ensuring compliance with UNDP rules and regulations on financial and administrative procedures.
- Assisting in the logistic preparation and implementation of training sessions, workshops, meetings, and other activities pertaining to the project and to the Minister’s office.
- Establishing and maintaining orderly filing and document retrieval systems.
- Keeping and maintaining proper personnel files for all project staff (leaves, missions, travel, etc.), processing entitlements (daily subsistence allowance, remuneration), and following up on contracts of project staff (extensions, renewals, etc.)
- Assisting in the office’s communication, receiving and screening incoming calls and visitors, handling faxing, scanning, photocopying and shipping. Following up on correspondence and preparing brief responses when necessary
- Organizing and coordinating administrative and logistic arrangements and implementation of business travel
- Assisting in collecting and assembling briefing material, speeches, correspondence, documentation, to be used in official meetings and conferences
- Perform additional tasks as reasonably requested by the Minister of OMSWA and the Project Manager
Furthermore, UN Volunteers are required to:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Output:
- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies ensured;
- Effective and efficient functioning of the project ensured, focusing on achievement of the following results:
* Contacts with visitors and staff, arrangement of appointments and meetings provided;
* Compilation and preparation of briefing and presentation materials, speeches;
* Translation of simple correspondences, when needed ensured.
- Support to project maintenance and assets management provided, focusing on achievement of the following results:
* Maintenance of records on assets management, preparation of reports ensured.
* Maintenance of files and records relevant to the project ensured.
- Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents ensured.
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the project manager ensured.
- A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
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Competencies
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- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
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Required Skills and Experience
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- University Degree in business administration, political science, public administration, or other relevant degrees.
- Proven interpersonal and communication skills.
- Good command of office software and internet.
- Good knowledge of administrative rules and regulations
- A minimum of 1 year of relevant experience, preferably with UN agencies or the public administration
- Fluent in Arabic and English. Knowledge of French is an asset.
Living Conditions:
As this is a national UNV assignment, the incumbent will be responsible for arranging his/her own housing and other living essentials. This position is based in Beirut. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.
Conditions of Service for national UN Volunteers:
A 12-month contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.
Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of LBP 1,859,375 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.
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Disclaimer
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United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.
United Nations Volunteers reserves the right to select one or more candidates from this announcement. We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.
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