South Sudan : AME Officer - South Sudan
Reference : AME/SSUD/SA
Department: Reporting
Contract: Fixed term
Country: South Sudan
Duration 6 months
Starting date: 2012/02/01
Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org
Country profile
Capital Office : Khartoum
National Staff : 125 (average mai 2011)
Areas : 2 (Western Darfur, Southern Darfur)
On-going programmes : 10
Budget : 4.2 M
In 2005, ACTED began work in West Darfur. The objective was to respond to the humanitarian crisis through the rehabilitation of road networks and the promotion of water access and sanitation.
In 2010, ACTED’s mission in Sudan focused on ensuring emergency access to basic services, while also supporting early recovery and rehabilitation in both Darfur and South Sudan. In the Darfur region, ACTED continued to provide emergency water, sanitation and hygiene support in camp areas for internally displaced populations. The organization also expanded its support to vulnerable local communities in rural parts of West Darfur. In South Sudan, ACTED expanded its efforts to ensure access to basic services, such as water and sanitation services, and supported local efforts to increase agricultural production and food security in underserved areas.
Sudan is poised to undergo historic changes in 2011. With the formal separation of the South expected in July, 2011 was be a critical year for recovery and development throughout the country. With high needs and new opportunities for collaboration with a burgeoning government and private sector, ACTED will expand significantly its intervention in South Sudan in 2012.
Position profile
The AME Officer, in close cooperation with the Program Coordinator and Country AMEU Manager, will develop and manage the M&E strategy for the project, improving program quality, monitoring performance and facilitating the transmission of best practices. He/she will contribute to building ACTED overall M&E capacity, enhancing the overall use of clear program logic, sound data collection and analysis methods; and facilitating assessments that are integrally linked to program design.
1. Management
- Manage the Project’s AME department and activities;
- In coordination with the Program Coordinator link with technical departments to ensure strong program design, implementation and evaluation;
- Support staff in data collection and analysis related to project design and monitoring;
- Facilitate the project design process with expertise on the log frame approach;
- Centralize and share tools, policies and guidelines within implementing partners;
- Work with Program Coordinator to ensure that assessments occur on regular basis;
- Assure that staff meet regularly to analyze project monitoring data and reassess project design;
- Store, organize and disseminate assessments, project documents and best practices among ACTED and IPs.
- Ensure that all program activities are within the scope of objectives set by ACTED and are in compliance with donor objectives and requirements;
- Create and maintain accurate and up-to-date grant file system in all ACTED bases of concern of ACTED and other IPs;
- Ensure sub grant management procedures are communicated on a regular basis and followed with updates made as necessary
- Follow up on issues arising related sub grantees and ensure these are brought to the attention of the senior management
- Financial audits of sub grantees are organized in collaboration with the Finance department if necessity arises
2 . Coordination
- In coordination with other program staff, meet regularly with donors and implanting partner;
- Establish information/documentation, reporting, monitoring and evaluation system for projects and sub-projects under the supervision and collaboration of the Country AMEU Manager;
- Regular contacts are maintained with sub grantees through visits, meetings at the ACTED office, email exchanges etc.
3. Other tasks
- Oversee the development and updating of informational materials such as brochures, fact sheets, articles, posters, website and audio-visual materials to promote the work of ACTED externally and within ACTED;
- Represent the Project during donor and other guest visits
- Coordinate timely and accurate reporting to donors and ACTED headquarters;
- Build national staff capacity through the training provision on record keeping, drafting concise and accurate program report, proposal development and project monitoring.
Qualifications
- Masters degree;
- Excellent analytical skills;
- Excellent communication and drafting skills for effective reporting on programme financial performance;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Prior knowledge of the region an asset;
- Fluency in English required
- Ability to operate Microsoft Word, Excel and Project Management software
Conditions
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Submission of applications
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : AME/SSUD/SA
