Programme Associate - UNWOMEN - Egypt

UN WOMEN

Location : Cairo, EGYPT
Application Deadline :17-Nov-15
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :Arabic   English
Duration of Initial Contract :4 Months

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. Through its regional office in Cairo and a number of country and multi-country offices, UN Women supports programmes across the Arab states/North Africa region. Programming focuses on increasing leadership and participation in public life among women, increased economic opportunities, advancing the women, peace and security agenda, ending violence against women and girls, and providing policy input to regional and global processes on gender equality and the empowerment of women. The regional office currently receives funding from the EC, government of Finland, the Swedish International Development Agency, and the government of Japan for the implementation of regional programmes.

Duties and Responsibilities

Objective of the Assignment The Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ partners in the Arab States region. Scope of the Assignment The Programme Associate will work under the guidance of the Programme Manager in close coordination with the programme team in the regional office. Key Functions Support in the formulation of Programme Strategies:  Collect and present background information; Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; Assemble briefing materials and prepare power-point and other presentations for the programme unit; Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers. Programme Management Support: Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications; Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project; Support the Programme Team in the financial management of Programmes; Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources; Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations; Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents; Support the Programme team in the tracking and reporting on mobilized resources. Financial Management Support to the Programme Unit: Review of Financial Reports; preparation of non-PO vouchers for development projects; Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas; Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; Create requisitions in Atlas for development projects registers of goods receipt in Atlas; Make budget check for requisitions, POs and vouchers; Prepare cost sharing, and trust fund agreements; Facilitation of Knowledge Building and Knowledge Sharing: Support synthesis of lessons learnt and best practices related to programme management; Support synthesis of lessons learned and best practices in programme finance; Sound contributions to knowledge networks and communities of practice; Impact of Results:  The key results have an impact on the efficiency of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.

Competencies

Core Values and Guiding Principles: Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff; Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity. Core Competencies: Ethics and Values: Promoting Ethics and Integrity / Creating Organizational Precedents. Organizational Awareness: Building support and political acumen. Developing and Empowering People / Coaching and Mentoring: Building staff competence, creating an environment of creativity and innovation. Working in Teams: Building and promoting effective teams. Communicating Information and Ideas: Creating and promoting enabling environment for open communication. Self-management and Emotional intelligence: Creating an emotionally intelligent organization; Conflict Management / Negotiating and Resolving Disagreemente. Leveraging conflict in the interests of the organization & setting standards: Knowledge Sharing / Continuous Learning: Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Appropriate and Transparent Decision Making:  Fair and transparent decision making; calculated risk-taking. Functional Competencies: Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support; Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems; Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality; Ability to organize and complete multiple tasks by establishing priorities; Ability to handle a large volume of work possibly under time constraints; Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly; Ability to administer and execute financial processes and transactions; Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education: Master's Degree in Social Sciences, Gender Studies, Political Sciences, Business Administration, Public Administration, Economics or related field. Experience: A minimum of 3 years of Project of programme support experience preferably in a large or international corporation or organization; Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage. Language: Written and oral proficiency in English and Arabic is required, French is an asset. Application procedure: All interested applicants should submit the following requirements. The following 4 documents should be merged in one standalone file which includes all four documents, since the online application submission does only permit to upload one file per application. Incomplete submission can be a ground for disqualification. Brief expression of interest: a brief narrative on why you think you are qualified to undertake the consultancy; The UN Women Personal History Form (P11) is required when applying – to download the form please go tohttp://www.unwomen.org/en/about-us/employment; A current and complete C.V. in English with indication of 3 references as well as the permanent e-mail and phone contact. Financial proposal: Monthly rate.